Sunday , February 25 2024

Gauteng Department of Education Vacancies 2023 – Personal Assistant Human Capital

Website Gauteng Department of Education

Job Description:

Applications to be submitted online at: Professional job centre@gpg.gov.za

Job Responsibilities:

  • Manages the leave register and telephone accounts for the component.
  • Ensures that travel arrangements are well coordinated.
  • Effective flow of information and documents to and from the office of the Director/Chief Director
  • Record the engagements of the Director/Chief Director Utilizes discretion to decide whether to accept/decline or refer to other employees request for meetings, based on the assessed importance and urgency of the matter
  • Responds to enquiries received from internal and external stakeholders. Draft documents as required. Does filing of documents for the Director/Chief Director and the unit where required.
  • Receives telephone calls in an environment where, in addition to the call should be forwarded.
  • Scrutinizes documents to determine actions/information/other documents required for meetings.
  • Clarifies instructions and notes on behalf of the Director/Chief Director.
  • Obtains the necessary signatures on documents like procurement advice and monthly salary reports.
  • Records minutes/decisions and communicates to relevant role-players, follow –up on progress made.
  • Collects analyzes and collates information requested by the Director/Chief Director.
  • Operates and ensures that office equipment, e.g., fax machines and photocopies are in good working order.
  • In the process the job incumbent should finalize some enquiries.

Qualification & Experience:

  • 1-2 years’ experience in secretariat or administration
  • NQF7 level 6/7 in Secretarial / Administration or equivalent qualification as recognised by SAQA.

Job Details:

Company: Gauteng Department of Education

Vacancy Type: Full Time

Job Location: Johannesburg, Gauteng, South Africa

Application Deadline: N/A

Apply Here