Sunday , February 25 2024

Home Affairs Online Application – Deputy Director, Document Management

Website Department of Home Affairs

Job Responsibilities:

  • Manage the registry and its operations in the DG’s office and ensure safekeeping of documents
  • Manage the flow of correspondence and monitor target dates and turnaround times
  • Ensure that documents submitted are aligned to the approved templates
  • Ensure thorough processing and follow up on instructions / actions taken received on submissions
  • Plan, organize and control administrative functions pertaining to the office
  • Register and manage in and out submissions and documents
  • Facilitate quality assurance to correspondence coming in and out of the office
  • Manage all document logged on according to electronic Document Management Systems
  • Draft, edit and proof read documents and correspondences to detect and correct errors in spelling, punctuation and syntax (grammar, structure of the sentence)
  • Verify dates and stats using standards filing index of the Department
  • Scrutinize documents, determine follow-up action and prepare briefing notes

Job Requirements:

  • Knowledge of editing services as well as understanding of registry processes
  • Understanding of document management processes
  • Knowledge of document management processes
  • Client orientation and customer focus
  • People management and empowerment
  • Financial, change program and project management
  • Knowledge and understanding of Public Services legislation
  • Understanding of Departmental prescripts and legislations
  • Communication, knowledge and decision making

Qualification & Experience:

  • An undergraduate qualification in Public Management / Administration or Social Sciences at NQF level 6 as recognized by SAQA • 3 years’ experience in editing or document management at Assistant Director / Junior Management level

Job Details:

Company: Department of Home Affairs

Vacancy Type: Full Time

Job Location: Westville, KwaZulu-Natal, South Africa

Application Deadline: N/A

Apply Here