Sunday , February 25 2024

Jobs at Old Mutual – Personal Assistant

Website Old Mutual

Job Description:

We are looking for an individual who will be direct 1st line support to the Chief Information Security Officer. The incumbent will perform secretarial and administrative duties for the CISO and CISO office. The incumbent is individually accountable for achieving results through own efforts.

Job Responsibilities:

  • Maintains confidentiality of information.
  • Develop and manage an efficient filing system.
  • Accountable for completing task of a personal nature on behalf of the senior manager.
  • Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
  • Provide department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary.
  • Effective management of executive manager’s diary (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).
  • Accountable for minute taking, compiling reports, preparing business presentations and drafting correspondence on behalf of the CISO.
  • Builds and maintains relationships with suppliers and venue coordinators.
  • Accepts and lives the company values.
  • Collaborates effectively with others to achieve personal results.
  • Maintains professional internal and external relationships, at management level.
  • Keep a schedule of deadlines and assists manager to achieve them. Manages expectations when deadlines are going to be missed
  • Ensure CISO is equipped with necessary documentation to proceed with meetings.
  • Accountable for the management of a budget or significant spending on a budget.
  • Accountable for service delivery through own efforts.
  • Ability to redirect tasks, queries and escalations to relevant executive’s direct reports.

Job Requirements:

  • Deadline orientated.
  • Good interpersonal skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail.
  • Excellent organising skills.
  • Ability to work under pressure.
  • Technical knowledge about Information Security would be advantageous,
  • 3-5 years senior level Personal Assistant experience.
  • Strong pro-active problem solving skills.
  • Preference for Secretarial or Office Admin qualification.
  • Ability to prioritise work in order of importance and risk.
  • Proficiency in MS Office
  • High level of ownership and independence (able to run the office in the absence of the senior for long periods of time)
  • Experience in managing budgets

Job Details:

Company: Old Mutual

Vacancy Type: Full Time

Job Location: Johannesburg, Gauteng, SA

Application Deadline: N/A

Apply Here