Motus Career – Administrator

Website Motus Holdings Limited

Job Description:

The purpose of this position is to accept payments from customers for repairs, servicing and parts, and to process the payment, providing every customer with a receipt upon leaving the dealership, and ensuring that money received is banked according to standard procedures.

To deliver administrative work in order to coordinate sales activities and transactions accurately and timeously through the execution of predefined work objectives as per agreed standard operating procedures.

Job Responsibilities:

  • Assisting Branch Manager with deal file scanning for Faims Audit Requirements as well as BMW Indexer.
  • All adhoc assistance required by Branch Manager.
  • Ensure that all receipts tally up correctly for banking.
  • Assist Branch Manager with loading of vehicles onto the Bid4Cars system.
  • Assisting Branch Manager on Monday mornings to obtain updated mileages and demo vehicle inspections.
  • Printing Appraisals on all cars that arrive/show on stock list and liaising with Branch Manager to ensure cars are booked for Quality Checks,
  • Roadworthy appointments and assist with all reconditioning.
  • Assist with Key Control – scanning of keys in and out, tagging keys with barcodes, key stock counts etc. This also Includes ensuring the necessary scanning takes place on company cars on Motusbid before keys are given.
  • Assist with stocking and invoicing as required.
  • Filing of all documentation.
  • Ensure follow up on any keys that are missing/ short and record this on the recon with comments on the follow-ups as per the MOTUS Internal Audit standards.
  • Stock Takes Mondays – Wall to wall scanning, assist with discrepancy list and update comments following count on Motusbid.
  • Assist Branch Manager with Natis and Key stock counts – scanned weekly via Motusbid.
  • Assist in mitigating all risk pertaining to keys, cars to be locked at night.
  • Thursday DSP Stock Counts and Mileage updates.
  • Banking of money
  • Conduct ad hoc administration duties when required.
  • Preparation of relevant reports for FM and/ or Branch Manager.
  • Accurate capturing of receipts.
  • Receiving and checking-in of new and used vehicles from transporters and external branches and ensuring correct documentation is received.
  • Sign and hand over to the Branch Manager.
  • General cashier administration
  • Daily Stock list dump and ensuring each car has a file opened for all relevant documentation to be stored in said files, also ensuring the white boards are updated daily so stock is visible and all action items per car is noted and actioned visibly.
  • Banking of previous days takings, credit cards, internet receipts, etc.

Job Requirements:

  • Senior Certificate (Grade 12)
  • Interpersonal ability; working with people, relating to others and networking.
  • Highly self-motivated and able to maintain a positive outlook.
  • Valid, unendorsed vehicle driver’s license is required.
  • Delivering results and meeting team expectations.
  • Someone who is excited about the brand and the product range.
  • 2+ years in an administrative role where accuracy of data capturing is important, and customer interaction is involved. Previous relevant cashier experience will be an advantage, particularly in the motor dealership environment.
  • Computer literate: basic Excel is a minimum requirement
  • Prior experience using Autoline will be an advantage.
  • Communication skills in English & Afrikaans (read, write & speak).
  • A strong customer service & team orientation.
  • A post Matric qualification is highly desired
  • Results driven and orientated

Job Details:

Company: Motus Holdings Limited

Vacancy Type: Full Time

Job Location: Bethlehem, Free State, SA

Application Deadline: N/A

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