Western Cape Provincial Government Jobs – Chief Registry Clerk

Website Western Cape Government

Job Description:

The Department of Social Development, Western Cape Government has opportunities for two (2) suitably qualified and competent individuals to supervise and provide a registry services. This post is based in Cape Town, CBD.

Job Responsibilities:

Supervise the following: The reception and receive all mail; Sort, register and dispatch mail; Distribute notices on registry issues; Opening and close files according to the record classification system; Filing/storage, tracing (electronically/manually) and retrieval of documents and files; Ensure and complete index cards for all files; Open and maintain franking machine register; Frank post, record money and update register on a daily basis; Do spot checks on post to ensure that no private post are included; Lock post in postbag for messengers to deliver to Post Office; Open & maintain remittance register; Record all valuable articles as prescribed in remittance register; Hand delivers and signs over remittances to finance; Send wrong remittances back to sender via registered post and record reference number in register; Keep record daily of amount of letters franked; Electronic scanning of files; Sort and package files for archives and distribution; Compile list of documents to be archived and submit to the supervisor; Keep records for archived documents; Allocate and ensure quality of work; Personnel development; Assess staff performance; Apply discipline.

Job Requirements:

  • Knowledge of the following: Registry duties, practices as well as the ability to capture data, and operate computer; Legislative framework governing the Public Service; storage and retrieval procedures in terms of the working environment; Skills in the following: Proven computer literacy; Planning and organising; Communication (written and verbal).
  • Grade 12 (Senior Certificate or equivalent qualification); A minimum of 3 years relevant experience.

Job Details:

Company: Western Cape Government

Vacancy Type: Full Time

Job Location: Cape Town, Western Cape, SA

Application Deadline: N/A

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